Caseload Hours Calculator
Free tool from School-Based BCBA

What does your caseload actually cost?

Every FBA, every BIP, every "can you just train the para real quick." Put in your real numbers, not the ones from the job posting, and see if your job fits inside your contract.

Your caseload

55
204570100
The hours you're paid for. Not the ones you actually work.
hrs
180 school days is about 36 weeks.
wks

The FBA → BIP → training cycle

The part that gets assigned like it takes an afternoon.

New referrals plus the re-dos.
Record review, interviews, 3 to 4 observations, graphing, writing it up, the meeting.
hrs
Drafting, team input, revisions, the meeting.
hrs
Initial training, modeling in the room, 2 to 3 fidelity checks. The part that makes the plan leave the binder.
hrs

Referrals that aren't FBAs

"Can you just come look at him?" Every one of these takes real time, even when it never becomes an FBA.

Teacher requests, "quick looks," consult observations, kids you see once or twice.
Observation, talking with the teacher, a short write-up or recommendations, the follow-up email.
hrs

The stuff nobody counts

Prep, progress notes, sitting in the meeting.
hrs
Check-ins, consult, data review, emails about that student.
min
The radio call. The "can you come to room 14."
hrs
Team meetings, PLCs, district stuff, email.
hrs
Zero if you're lucky enough to have one building.
hrs
Zero margin
Hours your job needs0
Hours your contract has0
0% of your contract100%

Your next move

Based on your numbers, these will help most.

    There's a tool for your biggest leak.See what's waiting inside The Behavior Lounge.

    Your real time per kid

    0

    One FBA → BIP → training cycle costs

    0hours
    0full school days
    0days for all your FBAs

    Where the year goes

    Same job, 45 to 70 kids

    Inside The Behavior Lounge

    You can't out-work a math problem. You can plug the leaks.

    Two tools built for the hours that walk in without a filter. Both are waiting for you the day you join.

    Lounge tool

    Referral Front Door

    For the "can you just come look at him" pile.

    • Six try-this-first strategies, matched to when the behavior happens
    • A simple tally, so teachers come back with data
    • Copy-ready replies for every way a referral can go
    Your referrals cost you0 hrsa year
    Lounge tool

    Fire Log → Room Plan

    For the same radio call, forty times a year.

    • Log a crisis call in 20 seconds
    • See which rooms, times, and triggers are driving them
    • Get an editable one-page room plan you can download as a PDF
    Your fires cost you0 hrsa year
    Join The Behavior Lounge Plus monthly CEUs, live Q&A, and a whole lounge of school-based BCBAs who get it.

    Starting numbers are typical estimates for school-based BCBAs. Change any of them to match your building. The 45 to 70 chart keeps your FBA and referral rates the same per student, so more kids means more of both. Nothing you type here is saved or sent anywhere.